1. The Medical Store Depot supplies Drugs, which includes Allopathic, Ayurvedic & Homeopathic and Surgical items including Chemicals and reagents to all RMDS, PHC’S, CHC’s and district hospitals under Directorate of Health Services. It also supplies Machinery and Equipment.

2. All the life saving and essential drugs are continuously made available to all the hospitals, PHC’s and CHC’s under Directorate of Health Services as per their requirements by direct purchase from Government of Goa undertaking, Government of India undertaking, or by floating Public Tenders and on Rate Contract.

3. The Procedure for supply starts with the indents which are received from all the peripheral units and district hospitals. Their indents are received in the month of March -April by Medical Store Depot.

4. Scrutinizing of these indents, is carried out which is based on the annual requirements, the past consumption, & stock in hand at Medical Store depot. 

5. After Scrutinizing and compiling of indents by the Store keepers , list is prepared to be included in the Public Tender. One drug of each category is considered. The Public tender notice consist of conditions that are approved by the Government. After that the Tender Notice is advertised through local papers and national papers and time limit of 45 days is given to tenderers to participate. Quotations in two bid system i.e Technical and financial Bid, are invited.

6. The tender is opened in the presence of Common Purchase Committee constituted by the Government. Tenderers who satisfy the conditions of technical bids are taken into consideration and their Financial bids are opened by the committee. In case of Machinery & Equipment tenderers are also asked to demonstrate their machinery to the concerned doctors along with committee members, fulfilling which, their financial bids are opened.

The Comparative Statement of the same is plotted and the lowest among them is selected.

In case of Materials and Supplies, the Head of the station i.e the Director of Health Services has the powers to approve the items for which single Quotation or less than 3 Quotations are received. But in case of Machinery and Equipment orders are placed only after obtaining Government approval for the same.

There are provisions to float limited tenders within Rs. 2 lakhs to avoid shortages of drugs and to meet urgent requirements. For items which are not available with Government undertakings, direct purchase within Rs.1000 is also made.

Policy of Stocking :- 

Senior Sore keeper places a requisition for the items required by her to be supplied to all centres, & hospital, keeping in mind a stock of minimum 6 months in order to avoid shortages. Some of the items like I. V fluids are supplied directly to centres and hospitals as per their requirement, to keep minimum inventory and because of  constraints of storage space in the Stores and also some orders are placed with the suppliers to whom the tender is awarded to be supplied in installments at a interval of one or two months which is decided by the Senior Store keeper due to space shortage.

The stock of all the items are checked by Junior and Senior Store Keepers and it is made sure that the incoming drugs etc has at least ¾ of shelf life . All the vaccines are maintained in cold chain. The stocks of medicines are continuously checked by Junior and Senior Store keeper for expiry date, and supplied to all centres and hospitals first in first out (FIFO) and first expiry first out (FEFO). 

The department also keeps record of expiry of the warranty /guarantee period of items of Machinery & equipments after which the Annual Maintenance Contracts are drawn up, with supply parties to ensure trouble free working of the Machinery.

Tender

MSD Tender

MSD Tender for Drugs, Surgical and Chemicals

Corrigendum of Tender for Drugs, Surgical and Chemicals

Tender for Insulin injections

Corrigendum for the tender dated 12.4.13

Tender for 30th Jan 2013

Tender for March 2013

Re tender notice dated 26.4.13

Corrigendum for the tender dated 12.4.13

Postpone of Tender tender 65/DHS/MSD/PT/2013-14 dated 13.3.14